Everyone dream s of having that perfect party. They envision an event that goes without a single hitch. They want to impress their guests with the exquisite ambiance, the fine food and the ideal service. To make this dream a reality requires careful research of all the party venues. In Long Island, this may take some time, but, with these helpful hints, you will be able to complete your mission.
The Budget
Before you even head out on your search; before you click with your mouse, prepare a budget. This is the basis of any perfect party. You must know with absolute certainty how much you can afford to spend. This will automatically reduce the amount of party venues you need to look at personally. Take into account such things as:
- Rental fees
- Catering – Is there going to be a meal? Will it be full-service or a buffet?
- Music – live or a DJ
- MC or not
- Transportation for out-of-town guests
- Transportation to ensure no one drinks and drives
- Liquor – open or cash bar – both require some out laying of funds
- Décor – additional or does the party venue supply it
Make sure you have a clear picture of the costs. Be sure to increase the amount you arrive at to give you a cushion.
Venue Services and Fees
When it comes to talking to the manager of the various party venues on your list, ask about and confirm such services as:
- Parking: This is a must. If parking exists, is it sufficient for the amount of attendees?
- Security: Depending upon the nature of the event, the selected party venues will need to provide a certain level of security. How much do you require? Does the venue provide it or will that be an added expense?
- Staff: What is the staff-guest ratio? Is it sufficient to cover the level of service and comfort you and your gusts deserve? Does the staff come across as pleasant, friendly and courteous? Are they experienced?
- Restrictions: Do the party venues under consideration have any specific restrictions about dress, the use of video equipment, live music, alcohol or anything else? Make sure you know what they are before you decide to commit.
- Extra Services: If you require additional services including catering, lighting, floral arrangements, tickets, etc., do the party venues charge an extra fee or are they included? Make sure you are perfectly clear on this aspect or it can result in a nasty financial surprise.
- Fees: No matter what you talk about, make sure the manager or venue owner is perfectly clear about what fees are involved in the rental and the services. Make sure you know exactly what is included and what is “extra.” Always get it in writing.
Planning the perfect event is not an easy task. Even if you hire an event planner, there are certain things you must take charge of. When it comes to narrowing down the best party venues in Long Island, you need to take time. You must do your research. Only after are you satisfied that the venue will meet, if not exceed, your guests’ expectation while stating within your budget, should you go ahead and book it.
